Hosting a productive video conference can be tricky and in many ways more difficult than meeting with all your partners and colleagues in person. However, with these simple tips, your video calls can be more productive than ever.

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Check your connection

Before beginning a video call, it’s essential that you check your internet and laptop are working properly. Make sure you arrive at your venue with time to spare so that you can iron out any issues. If you wait until the meeting has begun to test your connection, your meeting could be delayed or even cancelled. When it comes to meeting rooms, Birmingham has a lot to offer, especially in terms of high-speed wifi and tech support.

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Create an agenda

It might be tempting to treat a video conference like a casual call and neglect writing up all the points you need to talk about. However, this will quickly set you up for an unproductive meeting. Ensure you know all the key points of discussion so that everyone leaves the video conference feeling like they know what’s happening next.

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Avoid inviting too many people

Although a video conference has the potential to connect with many people, it’s best to limit yourself to around ten participants. Meeting venues in Birmingham will be able to host you and your team, but when calling another group via the internet, it’s best to make sure your group is smaller. This will help you to avoid people talking over each other and ideas getting lost amidst too many contributions.

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To learn more about room hire which Birmingham businesses can rely on, get in touch with our professional team.